How To Upload Media to TACC

The Texas Advanced Computing Center (TACC) offers media hosting for Arctos users through an Arctos Project allocation. If you are using TACC to store media, the files must be uploaded to TACC and accessible on the web server before creating media in Arctos. There are three ways to upload media to TACC: Single file uploads, small batch uploads, and large batch uploads. This document covers all three.

Single File Uploads

If you have a single media file to upload, you can upload it through the attach/upload media link found on any specimen or agent page which will automatically create an association between the media and the specimen or agent you are viewing. You can also upload a single file from the main Arctos menu through Search>Media/Documents> and selecting the Attach/Upload Media link at the top of the search form. Note that when using this method, no relationships are created to the media, so the only way you will be able to find it is with the information you provide during the upload. You will need to edit the media to add relationships after the upload is complete. Any media can have additional relationships added after initial upload, so if your media represents a collecting event, project, or loan, you may want to upload it to the agent who created it, then edit it to add those relationships.

Small Batch Uploads

If you have a small batch of images (less than 50 photos) you can use the Upload Images tool in Arctos, which you can access from the Arctos main menu at Enter Data>Batch Tools>Upload Images. Done properly, this tool can make uploading a small number of images fairly easy, however some preparation before upload is required.

Media File Preparation

Upload Images

Once your ZIP file is prepared, go to the Upload Images tool in Arctos.

The upload process usually completes within hours, but backlog is possible. You will receive an email containing a link to a file when the process is done. If you do not receive an email within 24 hours, use the Report a bug or request support link at the bottom of the Upload Images page to inquire about your upload. Be sure to include your user name, email address, and the job name in your inquiry.

Upload Images Bulkloader Video Tutorial

YouTube: How to Upload Images in Small Batches in Arctos

Modify Media Metadata Bulkload File

The file that you receive once your image upload is complete contains much of the information required to bulkload media. Remember that although your media are now stored at TACC, they are not associated with any data in Arctos. The Bulkload Media Metadata tool will allow you to complete this process. See Bulkload Media Metadata for instructions on creating the bulkload file.

This file will be deleted 3 days after the message is sent, but may be regenerated from the “existing jobs” link on the Upload Images tool page.

Media Metadata Bulkload Video Tutorial

YouTube: How to Bulkload Media Metadata in Arctos

Large Batch Uploads

If you want to upload a lot of large media files (e.g., 100s or 1000s of images, audio, video), and/or if you have specific processing needs, you should first contact an Arctos administrator to discuss space allocations. Begin by completing a request in Github. If you already have a dedicated directory in the Arctos allocation, follow these instructions:

TACC User Portal Connection


Once you have created media for the files in Arctos, thumbnail images will also be generated when possible by scripts in Arctos. If you want to ensure thumbnails are available, create them and upload them along with the originals. You will need to use those thumbnail URIs in your bulkload media template (in the PREVIEW_URI column, when you bulkload the image URIs.



Other How-Tos


Tutorial Videos ↗️

How to Transfer Media to TACC (Bulk Media Loads)