Documentation: Searching Arctos

How To Customize Search Results

The catalog record search page can be customized to reflect the preferred suite of search and results fields displayed for queries. When logged in, customization options are saved to the user profile and will automatically display on subsequent logins.

To customize the search and result fields displayed or add more fields to the pane to create a more advanced search, use the “Customize or Manage Profile” menu option.



You may choose from an existing profile to “seed” the form or start from scratch. Toggle on or off fields in the Search Options and Results Options tables to control what fields are displayed. Note that the results fields/values that are toggled on or off not only correspond to what is displayed on the screen, but also to the information that can be downloaded.

Pro Tip While any user can customize the fields displayed, users must create a login to save these custom preferences for subsequent searches. Provide a name for your new profile, and click ‘create and use’.


Note that while a user can turn on every Search table option, doing so in the Results table will result in limited record retrieval. This is due to the “cost” of the memory needed to simultaneously search multiple fields/tables throughout the database. Generally speaking, the more Results Options selected, the fewer catalog record results will display. For instance, toggling “core” (default) selections plus a handful of targeted fields will typically result in a search that maxes out at 500,000 records. Adding ten more fields may result in a maximum of 250,000 records returned. However, toggling every Result Option selection will likely retrieve a maximum of 3 catalog records.



Use the tool menu to select a download option. Users must be logged in to download files.




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View related tables such as Events, Localities, Publications, and Sensu Publications corresponding to the queried catalog records.


Globally manage queried records through batch editing values related to Attributes, Encumbrances, Identifications, Collectors, Agents, Record-Events, Accessions, Parts, Entities. Be cautious, as edits will be globally applied to all catalog records queried in the search results.

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