Transactions

Transactions are actions that effect the coming and going of Cataloged Items, and parts thereof. There are three primary types of transactions.

1. Accessions document aquisition. An accession is a necessary prerequisite to cataloging.
2. Loans record movement and usage of parts (“normal” loans) and records (“data” loans).
3. Borrows record items from other collections lent, and in your collection’s temporary custody. Note that borrows have no link to catalog records.

These three types of transactions share several fields in common, and those fields are treated on this page.

Nature of Material

Trans . Nature_of_Material VARCHAR2(4000) not null

is a brief textual description of the accession or loan. Quantities can be approximate if accession material is not being unpacked prior to storage. For example, “About 300 frozen small mammals collected during the summer of 2004 in Denali State Park.”

Public Flag

By default, transactions (except identifier/”number”) are internal and only available to the originating collection. Setting this flag to true makes some transaction data publicly available.

Trans Date

Trans date is an ISO8601 date field describing the date the transaction took place (usually began).

Remarks

Trans . Trans_Remarks VARCHAR2(4000) null

is a place for expanding a description of the conditions of acceptance, or for instructions in processing the material. For example, “Take 50 gram subsamples for fatty-acid analysis.”

Transaction Agents

Agents involved in transactions ( Accessions, Loans, and Borrows ) are stored in table trans_agent.

Transaction Agent Role

A Code Table describes the various roles Agents have in Transactions.

Next Number

Arctos can by request suggest the “next” transaction identifier (eg, loan number) if the existing data support such a calculation. File an Issue to request this functionality. Minimum requirements are the transaction type, format of the suggestion, and collection(s) to which the suggestion applies.

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