Specimens may have two types of coordinates: verbatim locality coordinates, and specific locality coordinates. Verbatim locality coordinates are coordinates that were assigned by the original collector; they are not used to map the specimens and they are tied exclusively to the collecting event. Specific locality coordinates may or may not be assigned to the original collector; they are used to map the specimens and they are tied exclusively to the locality. In other words, the locality of a specimen as it appears on maps and the results page is that of the specific locality only.

It is important to know that specimens are directly tied to collecting events, and it is the collecting events (not specimens!) that are directly tied to specific localities. As such, you can only edit verbatim locality coordinates directly through the “Edit Collecting Event” page, at which point all specimens tied to the collecting event will also have their verbatim locality coordinates edited accordingly. If you want to edit the specific locality coordinates, you must do that through the “Edit Locality” page.


How to edit verbatim locality coordinates for one specimen, if it is tied to a collecting event that contains no other specimens:

Note: By a similar token, you can follow the same steps to edit the verbatim locality coordinates of multiple specimens, if all these specimens are tied to the same collecting event and this collecting event doesn’t contain other specimens.


How to edit specific locality coordinates for one specimen, if it is tied to a collecting event that contains no other specimens, and if this collecting event is tied to a specific locality that contains no other collecting events.

Note: You can follow the same steps to edit the specific locality coordinates of multiple specimens at once, if all of these specimens are ultimately tied to the same Locality ID and there are no other specimens.


How to edit verbatim locality coordinates for one specimen, if it is tied to a collecting event that contains at least one other specimen:

Note: The methodology described below involves cloning the original collecting event, removing the specimen of interest from the original collecting event it is currently tied to, reassigning the specimen to the cloned collecting event, and then editing the verbatim locality coordinates in this duplicate collecting event. Essentially, you’ll be separating your specimen into its own collecting event so you can give it revised verbatim locality coordinates that differ from other specimens in the original collecting event.


How to edit specific locality coordinates for one specimen, if it is tied to a collecting event that contains at least one other specimen and/or there are other collecting events tied to the locality:

(Above is the revised tutorial written by Gordon Lau. Everything below is the original tutorial, that may be incomplete/have errors. Double check to see that the revised tutorial has all the necessary info before deleting the original tutorial.)




Specimens may have two types of coordinates: verbatim coordinates which are part of the collecting event, and locality coordinates which may or may not have been assigned by the collector. To edit these coordinates:

IF the collecting event contains just that 1 specimen:

  1. click “Edit Locality”

IF this locality contains just that 1 specimen

  1. edit the coordinates and save. (These are the coordinates that will plot on maps in Arctos.)

IF the collecting event contains more than 1 specimen

  1. click the “Clone Event and Locality” button

  2. edit the coordinates and click save

  3. click “Edit Locality” but open in a new tab (hold command then click, when using a mac)

  4. edit the coordinates and save (you may need to convert the coordinates to decimal degrees first)

  5. in the previous tab (edit Collecting Event) copy the Collecting Event number

  6. find the specimen record in Arctos

  7. click edit in the geography box

  8. click the “pick new event” button

  9. paste the collecting event number in the “Collecting Event ID” field

  10. click “find matches”

  11. click “Use This”

  12. click “Save Changes to this Specimen/Event”

time per specimen: 3-­8 minutes ***