How To Create a Publication

Create a profile for a Journal Article or other Publication type. Once a publication exists in Arctos, a citation can then be created to link the publication directly to a specimen record(s). Publications can also be linked to Projects.

Search Menu → Publications/Projects → “New Publication” hypertext

Digital Object Identifier (DOI)

If available, enter the publication’s DOI (ID only, no prefix) and click the “crossref” hypertext to search for the article’s metadata. If found, the relevant data will auto-populate the Publication fields below.

PubMed ID (PMID)

If available, enter the publication’s PMID and click the “crossref” hypertext to search for the article’s metadata. If found, the relevant data will auto-populate the Publication fields below.

Full Citation

Enter the textual description of the publication formatted as it would appear in a bibliography (typically author(s), year, title, journal name, volume/issue, and page numbers. Use the tools to right of text box to format text.

Formatting conventions:

Short Citation

Typically authorship and year (the way publications are cited when included in the text of other publications). Except in the case of “et al.,” these should contain no punctuation or formatting. Examples: Jockusch et al. 1998 Burns and Fay 1970 Welsh 1968

Publication Type

Select from the code table (journal article, book, book section, dissertation, field notebook, other)

Peer Reviewed

Defaults to ‘yes’, select ‘no’ if applicable

Published Year

Enter Published Year (4 digit integer)

Storage Location

Note where the publication is stored if you have reprints or a copy of the physical object

Remark

Additional comments regarding the Publication

Authors/Editors

Click the “Create Publication” button to save. If you have not entered a DOI or PMID you will get an error message asking you to do so. If these IDs are unavailable, click “cancel”. On the next screen (Edit Publication), there will be tools to look up DOI/PMID (“Bah! No DOI! Click this!” hypertext).

Add Media to a Publication

Click the “Add Media” hypertext to link a URL or pdf of the publication to the record. Several Media fields will appear.

OR

Click the “Create Publication” button. Now you can Search Publications to call up the publication details page to edit the publication or cite specimens (e.g., Manage Citations).