How To Create an Individual Container in Arctos Object Tracking (e.g. Freezer Box with Positions)
There are many types of containers possible in Arctos. This guide walks you through the steps of creating a freezer box or another container type as a new container. This is the first step before you can scan barcoded parts such as tissues into positions in Arctos.
- Go to Manage: Object Tracking: Find Container tab and enter the barcode you will use for the container under Barcode.
- Click Search
- The barcode should show up as a Container Label in the Universe. This assumes the barcode series has already been created in Arctos.
- Click on the square box next to the barcode in the center panel. This should bring up an edit box at right.
- Click Edit Container.
- Go to the Container Type dropdown and select “Freezer Box” or the appropriate container type for your usage.
- If freezer box has been selected, the dimensions should autopopulate. For any other container type, enter dimensions and number of positions as appropriate.
- Click Update.
- To create the container positions, if relevant, go back to the Edit Container Tab under Find Container. This time, click Positions.
- You will get a pop up asking for the go ahead to creat all new positions for this container. Click Yes.
- You should now see a form with positions that allows you to scan objects. In the case of a freezer box, this is a 10x10 grid.
- Tissues can be scanned into position using a scanner programmed to TAB. For a 9x9 box in a freezer box with 100 positions, leave the last row and column blank.
- Parts may not be deleted from a positions form. To delete or reposition, the part must be moved elsewhere and then back into the correct position. On moving a part, hit the Refresh on your browser to see the new position and eliminate the old postion.
This is not recommended, as it is preferable to create all barcodes as labels first and then convert them as needed. But if you have to create a container de novo, it is possible to use this form. The barcode used cannot currently be in use for another container.
In Arctos, go to Manage Data > Object Tracking > Create Container.
Select “freezer box” from the dropdown list under “Container Type.”
Enter the dimensions of your freezer box (cm). A typical 81-position box is 13 (W) x 5.3 (H) x 13 (L).
Enter the number of positions (e.g., “81”). Freezer boxes typically contain 81 or 100 positions.
Enter a description if you want (not required).
Select Institution from the dropdown list.
Enter a barcode for the freezer box.
Enter a label for the freezer box.
Click “Create Container.”
Once you create the container, you will get a window with a pane on the right that allows you to edit the container, look at positions, etc. Edit the container to make sure that the number of positions is entered (even if you enter that number in the previous step, it doesn’t always save that value so you need to enter it again). Hit “Update” to save.
The first time you create a new freezer box, click “Positions” and Arctos will prompt you to create new positions. After you do that, a window will appear that shows the freezer box grid with the empty positions you have made (the box barcode and label will display at the top of the screen).
You are now ready to start scanning (i.e., installing) barcoded vials into a freezer box (see How to Install Tissue Cryovials into a Freezer Box).